Civil Case Status Clerk (Legal Records Clerk)
Location: Fairfax, VA
Job Number: 25-00807
Salary: $44,368.06 – $73,946.08
Closing Date: April 11, 2025

In the Circuit Court Civil Branch, under the supervision of the Civil Status Division supervisor, this position performs a wide variety of complex and technical processes and duties in the team and is responsible for a variety of duties.

Prepares cases for appeal to the Virginia Court of Appeals and the Virginia Supreme Court. Prepares garnishment dismissal and show cause orders. Assists in the administration of the Differentiated Case Tracking Program (DCTP). Prepares and coordinates all elements of various dockets and analyzes information from civil law/domestic case documents for the Circuit Court. Prepares and coordinates all elements of the weekly Friday Motions Docket. Assists the public, attorneys, staff, and judges in person, via written correspondence, through the court’s website, email, and over the telephone. Performs other duties as required.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

• Receives and reviews documents to ensure completeness for filing and recording;
• Prepares and processes legal documents;
• Enters and updates case information in the case management system;
• Scans and indexes documents in the case management system;
• Calculates and collects fines, court costs, and restitution;
• Notifies defendants of court fines, fees, and restitution balances and payment options;
• Reconciles daily receipts, identifies discrepancies and makes corrections;
• Assists customers by phone, and in person with miscellaneous inquiries;
• Maintains, stores, and ensures accessibility of case files;
• Assists the public requesting to review, and/or obtain copies of case files;
• Prepares and monitors Court dockets;
• Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.